Introduction


Welcome back. In this tutorial, I’ll guide you through the Centres Management module in SSMS.

This module is designed for schools with multiple branches or centres, allowing each location to be managed independently while maintaining centralized control.

🧭 Accessing the Centres Module

To access the Centres module:

  • Click on Centres from the main sidebar
  • Then select Centres

This will take you to the centres management page.

🏫 What is a Centre?

In SSMS, a Centre represents a physical school location or branch, such as a main campus or satellite branch.

Using centres allows schools to:

  • Manage multiple campuses from one system
  • Keep student and staff data organized by location
  • Assign users to specific centres
  • Generate reports per centre or across all centres

This structure is ideal for growing schools and school groups. Meanwhile, this task can only be performed by the school admin.



📋 Centres List Page

When the Centres page loads, you’ll see a list of all configured centres displayed in a table.

Each row shows:

  • Centre Name
  • Centre Code, which uniquely identifies the centre
  • Address and Contact Information
  • Status, showing whether the centre is active or inactive
  • Action buttons to view, edit, or delete a centre

➕ Adding A New Centre

To create a new centre, click the Add Centre button located at the top-right corner of the page.

In the form:

  • Enter the Centre Name, such as Main Campus or North Branch
  • Provide a unique Centre Code
  • Fill in the physical Address
  • Optionally add a Phone Number and Email Address
  • Set the Status to Active or Inactive

Once completed, click Create Centre to save.


✏️ Editing an Existing Centre

To edit a centre:

  • Locate the centre in the list
  • Click the Edit icon in the Actions column

You can update the centre’s details as needed.
After making changes, click Update Centre to save.


🗑️ Deleting A Centre

Deleting a centre should be done with caution.

Before deleting:

  • Ensure there are no active students or staff assigned to the centre

To delete:

  • Click the Delete icon
  • Confirm the action in the popup dialog

Please note that this action cannot be undone and may affect associated data.


🔄 Centre Status Explanation

Each centre can be set to one of two statuses:

  • Active, meaning the centre is fully operational and available for assignments
  • Inactive, meaning the centre is disabled and hidden from most selections, while its data remains preserved

This allows you to temporarily disable centres without losing data.

✅ Best Practices

To get the best out of Centres Management:

  • Always create centres before adding students or staff
  • Use clear and descriptive centre names
  • Maintain consistent centre code formats
  • Keep at least one centre active at all times

These practices help maintain clean data and smooth operations.

That’s an overview of how to manage centres in SSMS.

In the next tutorial, we’ll explore how to assign staff and students to centres and manage centre-specific operations.