Introduction

Welcome back. In this video, I’ll show you how to configure your School Profile settings in SSMS.

The School Profile section allows administrators to manage essential school information that appears on reports, certificates, invoices, and across the entire system.

🧭 Accessing School Profile Settings

To access the School Profile page:

  • Click on Settings from the sidebar menu
  • Then select School Profile

The School Profile page will load, displaying your school’s current information.


🏫 School Profile Overview

This page contains all the basic, branding, and regional information related to your school.

Keeping this information accurate ensures consistency across all official documents generated by the system. Note that this operation is limited to school admin only.

📝 Basic School Information

Let’s start with the Basic Information section.

Here, you can configure:

  • School Name, which is the official name used across the system
  • School Code, a unique identifier for your institution
  • Email and Phone Number, used as primary contact details
  • Website, if applicable
  • Physical Address, including city, state or province, country, and postal code

Fields marked as required must be filled before saving changes.

🎨 Branding Settings

Next is the Branding section.

Here, you can:

  • Upload your School Logo, which appears on reports, certificates, and ID cards
  • Select a Theme Color that defines the primary look and feel of the system interface

Using your school’s branding helps create a professional and consistent identity.


🌍 Regional Settings

The Regional Settings section controls how dates and financial information are displayed.

You can configure:

  • The default Currency used for all financial transactions
  • Your preferred Date Format
  • The school’s Timezone, ensuring accurate timestamps across the system

These settings are especially important for accurate reporting.

✏️ Editing the School Profile

To update your school profile:

  1. Navigate to Settings → School Profile
  2. Click the Edit button, if the page is not already in edit mode
  3. Update the necessary fields
  4. Click Save Changes to apply the updates

All changes take effect immediately across the system.

🖼️ Uploading the School Logo

To upload or change your school logo:

  • Click Choose File or Upload in the logo section
  • Select an image file from your computer
  • Wait for the upload to complete
  • Preview the logo to confirm
  • Click Save Changes to apply

For best results, use a high-quality image, preferably with a transparent background.

✅ Best Practices

Here are a few best practices to keep in mind:

  • Use a clear, high-quality school logo (max: 500 x 500 pixels)
  • Keep the school name consistent across all documents
  • Always ensure contact information is up to date
  • Choose a theme color that matches your school’s branding

Following these tips helps maintain a professional and consistent system appearance.

That’s how you configure the School Profile settings in SSMS.

In the next tutorial, we’ll explore additional system settings and show you how to customize SSMS to fit your school’s needs.